This data protection information applies to the data processing within the conference platform (short: “website”) of the National Research Center for Applied Cybersecurity ATHENE (Short: “ATHENE”). Within the scope of this conference platform, the Fraunhofer-Gesellschaft for its Fraunhofer-SIT and its Fraunhofer-IGD, the Technical University Darmstadt and the University of Applied Sciences Darmstadt are joint controllers within the meaning of Art. 4 no. 7 GDPR. The joint controllers have entered into an agreement on joint controllership for the processing of personal data pursuant to Art. 26 para. 1 S. 2 GDPR. The agreement stipulates that you, as the data subject, may contact the Fraunhofer-Gesellschaft to enforce your data subject rights.
- Name and contact information of the controllers
This data protection information shall apply for our website by the joint controllers:
- Fraunhofer-Gesellschaft zur Förderung der angewandten Forschung e.V., Hansastraße 27 c, 80686 München (Munich, Germany) for its Fraunhofer SIT and for its Fraunhofer IGD, Tel.:06151-869-100, E-Mail: firstname.lastname@example.org
- Technische University Darmstadt, Karolinenplatz 5, 64289 Darmstadt (Germany), Tel.: 06151-16-01, E-Mail: email@example.com
- University of Applied Sciences Darmstadt, Haardtring 100, 64295 Darmstadt, Tel.: 06151-16-02, E-Mail: firstname.lastname@example.org.
You can contact the Data Protection Officer of Fraunhofer for any questions concerning your data protection rights and/or your rights as data subject under the joint contollership. You can reach the Data Protection Officer of Fraunhofer at: Fraunhofer-Gesellschaft zur Förderung der angewandten Forschung e.V., c/o Data Protection Officer, Hansastrasse 27 c, D-80686 München (Munich, Germany) or at email@example.com.
2. Processing of Personal Data and Purposes of Data Processing
a) During your Website Visit
You may access our website without having to disclose any details on your identity. The browser installed on your device merely transmits information automatically to the server of our website (e.g., browser type and version, date and time of access) to enable a connection with the website. This includes the IP address of your requesting device. This information is temporarily stored in a so-called log file and will be deleted after four weeks.
Your IP address is processed for technical and administrative purposes regarding connection set-up and stability, to guarantee the security and functioning of our website and, if necessary, to be able to track any illegal attacks on the website.
The legal basis for processing the IP address is Art. 6 (1) lit. f GDPR. Our legitimate interest ensues from said security interest and the necessity of the unobstructed availability of our website.
We cannot draw any direct conclusions about your identity from processing the IP address and other information in the log file.
b) Visitor Registration for Events
In order to register to ESORICS and associated networking and socializing events, our website’s visitors have to provide some mandatory data, which usually include:
- Last name, first name
- Payment information and
- Email address
Any other mandatory data are marked as such (e.g. with *). Further information can be provided voluntarily.
We process the mandatory data to identify you as event participant and to reserve a place for you. In addition, we conclude and perform the participation contract with you and provide you with information before, during and after the event to ensure that you enjoy your participation and that the event proceeds as smoothly as planned. Your payment information are needed to process the participation fee. Voluntary data allow us to plan and conduct the event based on participant interest.
We collect the data in response to the enquiries of interested participants. Pursuant to the first sentence of Article 6(1), point (b) GDPR, data collection for the purposes mentioned is necessary for the performance of the participation contract and in order to take steps prior to entering into the participation contract.
We store data we collect in context with registrations to events for three (3) years unless we are legally obligated to store them for a longer period of time in accordance to Article 6(1), point (c) GDPR (and in particular according to § 147 AO [German Fiscal Code]) or unless you consented to a longer storage period than set forth in the first sentence of Article 6(1), point (a) GDPR.
c) Subscriptions to our Newsletter or other email list
We will send selected information to your email address on a regular basis provided you explicitly consent to our use of your email address as recipient address for our newsletter pursuant to the first sentence of Article 6(1), point (a) GDPR. The newsletters inform you about ATHENE and/or StartUpSecure.
To receive our newsletter, we ask you to provide us with the following mandatory data:
- First name
- Last name
- Email address
- Areas of Interest.
We need your name to address you personally in our newsletter.
You may volunteer to provide us with additional information about you (such as your address and telephone number). We use these data to contact you by mail or telephone (e.g. for the purpose of press invitations).
Upon receiving your subscription, we will email you a subscription notice. Please confirm receipt of this notice. We need this confirmation to send our newsletter to you. This process is known as double opt-in procedure. Your response serves as proof that you are indeed the person who requested our newsletter.
You may unsubscribe from our newsletter at any time. You may find an ‘unsubscribe’ link at the end of each of our newsletters. Alternatively, you may also unsubscribe by email firstname.lastname@example.org, in this case, please let us know from which newsletter you want to unsubscribe (ATHENE, StartUpSecure).
Upon receiving your unsubscribe notice, we will delete your email address immediately.
d) Information about other events and career opportunities
Once you have given your explicit consent pursuant to Art. 6 (1) lit. a GDPR, we will use your email address to send you selected information about other events and/or career options in ATHENE and/or other subjects. The subjects and contents of the information are determined by your consent.
You may withdraw your consent at any time, e.g., via a link at the end of each mail. Alternatively, you may send your request to withdraw your consent by email: email@example.com.
Once we have received your withdraw, we will immediately delete your email address.
e) Conduct of the event (including social events)
To conduct ESORICS ATHENE processes your first- and last name, technical meta data (including the name of the conference attended, IP address, device information), content data of the conference (depending on the type of your participation, among others, audio and video data as well as chat data, course affiliations and other information such as areas of interest, profile description, speaker information and ratings, photos, comments entered, documents shared).
Your personal data will be processed for the purpose of performing the virtual event. The legal basis for the processing is your customer contract with ATHENE (Article 6(1), point (b) GDPR).
Additionally, MP4 files are created to document the entire event (including any oral, written, visual or other contributions you have made). In this context, it may be possible that you can be identified directly or indirectly. The processing of the MP4 files is based on our legitimate interest in accordance to Art. 6(1), point (f) GDPR. The aforementioned purposes are legitimate interests within the meaning of this provision.
To conduct the event, your personal data is being processes within webbased communication services (e.g. the online conference tools “Big Blue Button” and “Zoom”, the online matchmaking- and networking tools “Talque” and “Wonder-me”, the matchmaking- and voting tool “VOXR (hotel)”, and the visual collaboration tool “Miro”).
You can find further privacy information on the website of the tool providers:
- for „Big Blue Button“: https://bigbluebutton.org/privacy/
- for „Talque“: https://web.talque.com/en/privacy-policy
- for „Zoom“: https://zoom.us/docs/de-de/privacy-and-legal.html
- for „VOXR (hotel)“: https://voxr.org/en/privacy/
- for „Wonder-me“: https://www.wonder.me/privacy-policy
- for „Miro“: https://miro.com/legal/privacy-policy/
f) Profiles on this Website
If you have registered for an event, a profile will be created for you on this website. The profile is used to get in contact with other participants of the event. You can voluntarily fill the profile with further information or a profile picture. We will only use the data entered for this purpose for the purpose of using the respective offer or service for which you have registered.
The profile data is processed for the purpose of conducting the event. The data recorded in the profile will be stored by us as long as you are registered on this website and will then be erased. Legal retention periods remain unaffected.
g) Upload on this Website (as a speaker)
As a speaker of this event, you have the possibility to upload data on this website. We will only use this data for the purpose of the event. The mandatory information requested during the upload must be provided in full. Otherwise, we need to reject the upload.
The data entered during the upload will be processed for the purpose of running the event.
The data collected during the upload will be stored by us as long as they are necessary for the event and will then be erased.
h) Subscription to our PR Distribution List
We will send regular press releases and media information to your email address provided you explicitly consent to joining our PR distribution list as well as to our using your email address for this purpose pursuant to the first sentence of Article 6(1), point (a) GDPR. We ask you for the following mandatory data to complete your PR distribution list subscription:
- Email address
- Firm and/or type of communication medium.
You may also volunteer your name.
We need your firm and communication medium to list you as a member of the media.
Once we receive your subscription, we will send you a subscription confirmation email. We need you to reply to this email to confirm that you are indeed the person who wants to subscribe to our PR distribution list (double opt-in procedure). .
You may unsubscribe at any time either by using the unsubscribe link at the end of every press release or announcement or alternatively by email firstname.lastname@example.org
Upon receiving your unsubscribe notification, we will immediately delete your email address from our subscriber list.
i) When using the commenting function
Some of our Sub-Websites gives visitors the opportunity to leave comments on our web content. Your comments will appear with your name underneath the contribution which triggered your comment.
If you want to use the commenting function on our website, we ask you to provide the following mandatory data:
- Name and
- Email address
Instead of your name, you may also use a pseudonym/alias. The process requires your email address to send your comment. However, we do not publish your email address together with your comment. We use your email address only to inform you of a reaction to your comment.
In addition, we save your IP address when you leave a comment on our website, which will be deleted after 4 weeks. This storage period is required so that we can defend ourselves in liability cases against accusations of publishing illegal content.
The processing of data in the course of publishing online comments and user reactions is justified because it is in our legitimate interest to partake in an opinion and information exchange pursuant to Article 6 (1) lit. f GDPR.
The personal data are processed for as long as the comment appears on the website. We will then delete the data.
j) Virtual Photobooth
If you agree to show a picture that you took in our virtual photobooth with other participants, your photo will be published in the conference gallery. The conference gallery can be accessed by every participant of this conference. The legal base for data processing is your explicit consent that you can revoke any time. To revoke your consent please write an email to email@example.com
3. Transfer of Personal Data
We only give your personal data to third parties if:
- You consented explicitly to the data transfer to a third party according to Article 6(1), point (a) GDPR
- The data transfer is required for the contractual performance of the contract with you according to Article 6(1) point (b) GDPR, such as
- We are legally obligated to surrender the data to financial or judicial authorities according to Article 6 para. 1, page 1 lit. c GDPR.
- Payment data transmission to payment service providers and credit institutes for payment transactions
- We contracted a processor in accordance to Article 28 GDPR; we especially do so for the maintenance and hosting of the conference platform, the realization of the videoconference and streaming as well as for payment. Some of the processors are US-based companies that process your personal data in the USA (especially “Zoom” and “Vimeo”). For further protection, we concluded the EU-Standard Contractual Clauses with these contract data processors.
Third parties may use the transferred data only for the above-mentioned purposes.
Cookies store information associated with the specific device used. That does not mean that we can directly identify you.
The data processed by the cookies are necessary for the above-mentioned purposes to protect our legitimate interests and those of third parties pursuant to Art. 6 (1) lit. f GDPR.
Most browsers automatically accept cookies. However, you can configure your browser to not save any cookies on your computer or to display a notice before new cookies are saved. Completely disabling cookies may mean that you cannot fully use all functions of our website.
5. Web Analysis
Our website uses the Leadlab service by Wiredminds GmbH and its tracking pixel technology to analyze user behavior and optimize our site accordingly. In particular, this service allows us to identify which companies have visited our site. In so doing we do not obtain any information that may identify you directly.
The use of Leadlab involves tracking pixels that allow statistical analysis of the use of this website based on your visits. Wiredminds uses a pseudonym to process the information in a usage profile for the purpose of analysis. The data are anonymized to the extent possible.
Without your specific permission, we neither use the data collected to identify you personally nor will we combine the data with personal data pertaining to the pseudonym associated with you.
If IP addresses are collected, they are immediately anonymized after collection by deleting the last number block.
For more information about data protection at Wiredminds, please visit the company’s website.
We process statistical data based on our legitimate interest pursuant to Article 6 (1) lit. f GDPR for the purpose of optimizing our online offering and our web presence. Wiredminds processes the data on our behalf based on a data processing agreement between us and Wiredminds. This agreement ensures that the data processing on our behalf is compliant with the General Data Protection Regulation and guarantees the protection of the data subjects’ rights.
We use components of Vimeo, 555 West 18th Street, New York 10011, USA (hereinafter “Vimeo”) in our websites. Vimeo is a video portal. The implementation of Vimeo components on our website is based on Art. 6 (1) lit. f GDPR; our legitimate interest in that case is the smooth integration of the videos and the attractive design of our website.
We use the option provided by Vimeo in which user browsing activities are not tracked.
Upon requesting an Internet page with embedded video, our website connects to the Vimeo servers and renders the content on the Internet page using your browser.
Whenever you visit our website featuring Vimeo videos, a connection with the servers of Vimeo is established and Vimeo receives your IP address. We use the “Do-Not-Track” mode of Vimeo. This means, that Vimeo cannot track your user activities and does not place any cookies.
You may find further information on data protection in Vimeo’s Data Protection Regulations.
7. Your Rights as Data Subject
You have the following rights:
- Pursuant to Article 7(3) GDPR, you have the right to withdraw at any time any consent you may have given to us before. Consequently, we may no longer continue the respective activity.
- Pursuant to Article 15 GDPR, you have the right to obtain information on your personal data which we have processed. In particular, you have the right to information on the following:
Purposes of the data processing
The category of personal data,
The categories of recipients to which we disclosed or will disclose your data,
The planned storage periods of data,
The existence of the right to correction, deletion, restriction of processing and objection,
The right to appeal,
The right to know the origin of your data in the event that we did not collect these data,
The right to meaningful and detailed information on the existence of automated decision-making including profiling and, if applicable, relevant information on the details thereof;
- Pursuant to Article 16 GDPR, you have the right to obtain without undue delay the rectification of inaccurate personal data and/or the completion of incomplete personal data,
- Pursuant to Article 17 GDPR, you have the right to the erasure of your personal data unless the erasure interferes with the execution of the right to the free expression of opinions and to information, with the compliance with legal obligations, is necessary in the public interest or for establishing, exercising or defending legal claims,
- Pursuant to Article 18 GDPR, you have the right to restriction of processing of your personal data if you contest or challenge the accuracy of these data, the processing of the data is unlawful but you oppose the erasure of these data and we no longer need the data while you still need the data to establish, exercise or defend legal claims or you have raised an objection against the data processing pursuant to Article 21 GDPR,
- Pursuant to Article 20 GDPR, you have the right to receive the personal data concerning you in a structured, commonly used and machine-readable format or to demand the transmit to another controller and
- Pursuant to Article 77 GDPR, you have the right to lodge a complaint with a supervisory authority. As a rule, you may find such authority at your habitual residence, your workplace or the registered offices of Fraunhofer, the TU Darmstadt or the University of Applied Sciences Darmstadt.
Information on your right to object pursuant to Article 21 GDPR
You have the right to object at any time, on grounds relating to your particular situation, to the processing of your personal data pursuant to Article 6(1), point (f) GDPR (data processing for the purposes of the legitimate interests) and Article 6,(1), point (e) GDPR (data processing for the performance of a task carried out in the public interest). This shall also apply to profiling as prescribed by Article 4 No. 4 GDPR, which is based on this provision.
Once you file an objection, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for processing which override your interests, rights and freedoms, or unless the processing serves the establishment, exercise or defence of legal claims.
To the extent that your objection addresses the processing of data for direct advertising, we will stop the processing immediately. In this case, citing a special situation is not required. This shall also apply to profiling in as far as it relates to such direct advertising.
If you would like to assert your right to object, an email to firstname.lastname@example.org will suffice.
8. Data Security
We transmit all your personal data using the widely used and secure TLS (Transport Layer Security) encryption standard. The TLS protocol is a proven and secure standard that is also used in online banking transactions. You will recognise a secure TLS connection by the “s” following the http (https://…) in your browser URL or by the lock symbol in the lower section of your browser.
Moreover, we use suitable technical and organisational safety procedures to protect your data against accidental or wilful manipulation, partial or complete loss, destruction or against the unauthorised access by third parties. We constantly improve these security measures as the technology advances.
9. Timeliness and Amendments to this Data Protection Information
Due to improvements of our website and website offers or by virtue of amended statutory or administrative standards, it may become necessary to amend this data protection information. You may find the latest data protection information on our website at any time.
Should individual provisions of this data protection declaration be or become invalid either in part or in their entirety or prove infeasible at any time, this shall not affect the remaining provisions. This shall apply accordingly to gaps in this declaration.